How To Add A Gmail Signature [Step-By-Step Guide]

Ever forget to include your contact information in an email? We’ve all been there. You’re rushing to send a message, hit compose, and then… dread. You realize you’ve forgotten to include your name, title, or company. Awkward!

This constant back-and-forth to add your info can be a time-waster. But what if there was a way to automatically include your details at the end of every email?

There is! A Gmail signature is a lifesaver for busy professionals. It not only saves you time, but it also creates a polished and professional look for your emails. In this blog, we’ll take a look at a few different methods to add a Gmail signature on your desktop, mobile, etc.

How To Add A Gmail Signature On Desktop?

Adding a signature in Gmail on a desktop takes just a few seconds. You can include all essential details like your name, title, and contact information. Simply follow these steps to add a new Gmail signature, whether you are using Windows (or) Mac book.

• Open your Gmail account.
• Click the gear icon in the top right corner.

• Tap on  “See all settings.”

• Select the “General” tab.

Scroll down to find the “Signature” section.

Tap on “+ Create new.”

Enter your name, title, company name (if applicable), phone number, and website address in the text box.

Choose “Create” to confirm.

Hit “Save changes” at the end.

How To Add A Gmail Signature On Mobile?

Need to maintain a professional tone while managing your emails on the go? Similar to the desktop version you can easily include a brief sign-off with your contact information, even when responding from your mobile device. Just follow these steps to add a new Gmail signature, whether you are using Android (or) iPhone.

• Launch the Gmail app on your Android (or) iPhone.
• Tap the hamburger menu (three horizontal lines) in the top left corner.

Scroll down to find the “Settings” option and tap on it.

Select your email address from the list (if you have multiple accounts).

• Look for the “Mobile signature” section.

Enter your signature details like name, designation, company name, etc in the text box.

Click “OK” to confirm.

How To Edit Gmail Signature?

Now that you know how to create a new Gmail signature but if you already created one and want to change it for some reason. Don’t worry you can easily edit your Gmail signatures both on desktop and mobile. Here’s what you can do.

How To Edit Gmail Signature On Desktop?

• Access Gmail settings on your computer and look for “Signature” under the “General” tab. You can see the existing signature in the text box.
• Click on “Edit text” to change the signature accordingly.

Also, you can format your text (bold, underline, change color, italicize, change font style, font size) with the available option in the formatting bar.

How To Edit Gmail Signature On Mobile?

Go to Gmail settings on your Android (or) iPhone and click on “Mobile signature” to change it. Delete the old one and feed your new signature in the text box. Hit “OK” to confirm. Unfortunately, there are no formatting options available on mobile devices.

That’s it—you’ve successfully replaced the old ones, and the new signature is ready to use.

How To Add Image To Gmail Signature?

You can also add an image, logo, photo, or GIF to your email signature to give it a personal touch. Remember you can do this only on desktop but not on mobile.

Firstly, go to Gmail settings and edit your Gmail signature.

• Click on the “Insert image” icon within the signature editing area.

• You have three options to insert an image: Web address, Google Drive, and Upload.
  • For Web address: Select an image from Google, Copy the image address, and paste the URL in the search box.

 

• • For Drive: Choose an image from your drive or use the search bar to find the image.

 

• • For Upload: Pick any image from your desktop and hit “Select” to proceed.

• Adjust the image size if needed using the provided options (Small, Best fit, Original).
• Click “Save Changes” to apply the updated signature.

Why Is My Signature Not Showing Up In Gmail?

Sometimes, your signature may not show up in Gmail and this can happen for various reasons.

• Sometimes you may overlook setting up signature defaults. Ensure to check the desired signature is selected for “New message” and “Reply/forward” under “Signature defaults.”
• Make sure “No signature” isn’t accidentally selected. Choose your desired signature instead.
• Complex formatting in your signature might cause display problems. Use the “Remove formatting” button in the signature editing area.
• In rare cases, Gmail might condense your email, hiding the signature with a “…” icon. Recipients can click “Show trimmed content” to view the full signature.

What Are The Benefits Of Gmail Signatures?

• Adding email signatures not only gives a professional look but also boosts your credibility and establishes a sense of trustworthiness.
• Setting up email signatures can be a real-time-saver. By automatically including your contact information in every email, you can avoid the hassle of manually typing it out each time.
• Incorporating your company logo, website, or social media into your professional Gmail signatures helps to increase brand awareness among recipients.
• Including a website link to your signature can be a great way to encourage recipients to engage with your message.

FAQs:

Conclusion

That’s all! We hope you found this blog helpful. So why wait? Navigate to your Gmail settings and follow the steps above to craft your unique signature right away.