How To Sort Gmail By Sender? (Methods and Tips)

Taming your email can feel like an impossible feat. Important messages get buried under promotional offers and social updates. If you spend more time sifting through emails than responding to them, this post is for you!

We all know the struggle of a cluttered inbox. But what if there was a way to easily find emails from specific senders? The good news is, Gmail has a few tricks up its sleeve to help you organize your emails by sender. In this blog post, we’ll explore several methods to sort your inbox and finally bring order to the chaos.

How To Sort Gmail By Sender?

Step 1: Go to your Gmail dashboard and find the search bar at the top.

Step 2: Click on the downward arrow on the right side to access advanced search options.

Step 3: In the advanced search box, type in the email address you want to sort by in the “Includes the words” field. Then, copy and paste it into the “From” field. Next, in the “Includes the words” field, type in the first and last name of the contact.

Step 4: Click on the Search button.

To create a filter for emails from a specific sender:

• Repeat steps 1-3 above.
• Instead of clicking Search, select Create filter.
• Choose an action to connect to that filter such as starring it, deleting it, archiving it, or giving it a label, among other options.

How To Sort Gmail By Sender On Mobile Using Gmail App?

Step 1: Open the Gmail app and log in.

Step 2: Tap the search bar at the top.

Step 3: Type the sender’s email address.

Step 4: Tap the search icon.

Step 5: All emails from or to that sender will appear.

Note: The app doesn’t allow for specific search criteria like email size or date. However, entering keywords may help locate emails.

Additional Tips

• Like the web version, you can combine “from:” search with other terms to refine your search, e.g., “from: Amazon and subject: order”.
• Although there’s no permanent sort option, you can use labels for organization. After searching, hold down an email to select it, then tap the “Labels” icon to assign a label for future reference.

Sort By Sender In Gmail Using ‘Find Emails From’

Step 1: Locate an email from the sender you want to group messages from.

Step 2: Right-click on the email (without opening it).

Step 3: A pop-up menu will appear. Select “Find emails from”.

This will display all emails in your inbox from that specific sender. It’s a handy way to quickly see past conversations or take actions on a group of emails from the same person.

Here are some additional points to consider

• This method works for any sender, even if you only have one email from them.
• It groups emails from the sender across all folders, including the trash (if you haven’t permanently deleted them).

Benefits

• Quick Filtering: This method offers a swift way to see all email exchanges with a particular sender. It’s useful for browsing past conversations, managing threads, or taking bulk actions (like deleting or labeling) on emails from the same person.
• Versatility: It works for any sender, regardless of how many emails you’ve received from them. Even if you only have one message, you can use this method to find all emails from that address.
• Comprehensive Search: This approach goes beyond the inbox view. It gathers emails from the sender across all folders in your Gmail account, including the trash (unless permanently deleted).

Sort By Sender In Gmail Through The Search Options Menu

Step 1: Go to your Gmail inbox.

Step 2: Locate the search bar at the top of your inbox.

Step 3: Click on the filter icon at the far right end of the search bar. This icon usually resembles a downward-pointing triangle.

Step 4: This will open the “Show search options” menu.

Step 5: In the search options menu, you can look for the “From” field. Here you can enter the specific sender’s email address or name (depending on your preference).

Step 6: Entering the complete email address will yield the most precise results.

Step 7: Typing the sender’s name might provide suggestions as you type, allowing you to select the correct sender.

Step 8: Once you’ve entered the sender’s information, you can hit Enter or click the magnifying glass icon to initiate the search. Gmail will then display all emails in your inbox from that particular sender.

Sort By Sender In Gmail With Partial Criteria

Gmail offers a robust search function that goes beyond simply looking for keywords within emails. It allows you to sort your inbox based on specific criteria, including the sender’s email address. This can be particularly useful when you only have partial information about the sender, but still need to locate their emails.

There are two main scenarios where sorting by sender with partial criteria comes in handy. The first is when you recall receiving an email from someone but can’t remember their full address. Perhaps it was a one-time interaction, or the sender used an unfamiliar email domain. The second scenario is when you want to see all emails from a specific domain, like a company you frequently interact with.

Gmail’s wildcard functionality, represented by the asterisk (*), empowers you to tackle these situations. By strategically placing an asterisk in the search bar, you can instruct Gmail to search for emails where that particular section of the address is unknown.

Here’s how to use the asterisk for sender-based searches

Finding Emails From a Specific Domain

Let’s say you remember receiving emails from a company named “Tech Company” but can’t recall the sender’s full address. In the Gmail search bar, type *@techcompany.com and press Enter. This will display all emails where the sender’s address ends with “@techcompany.com,” regardless of the name preceding it.

Searching for Senders with an Unknown Name

If you remember a partial name or only the first part of the email address, you can utilize the asterisk as well. For instance, if you vaguely recall an email from “John.Deer,” you could enter john.deer@*.com in the search bar. This will return emails from any address that starts with “john.deer” followed by the “@” symbol and any domain name.

How To Make Use Of Labels For Sorting Emails In Gmail?

Labels in Gmail are virtual folders you can create to categorize and sort your emails. They’re like tags you can add to emails to group them based on specific criteria, similar to how folders work on your computer.

Here’s the key difference

Folders can only hold emails, while Labels can be applied to multiple emails across different folders (which Gmail doesn’t technically have). This flexibility allows for more advanced organization.

Creating Labels

Step 1: Access Settings

Go to Gmail on your computer and click the Settings gear icon in the top right corner. Then, select “See all settings.”

Step 2: Navigate to Labels

Under the “Inbox” tab, find the section for the Inbox you want to manage with labels. Click “Options” or “Add section” next to it.

Step 3: Choose Labels

Click “More options” and a list of your existing labels will appear. You can also select “Create new label” to make a new one specific to your needs.

Step 4: Save Changes

Once you’ve chosen the labels for that Inbox section, click “Save Changes.”

Applying Labels to Emails

Step 1: Single Email

Open the email you want to label. Click the “Labels” icon (folder symbol) at the top. Choose the desired label from the list or select “Create label” for a new one.

Step 2: Multiple Emails

In your inbox view, select the emails you want to label. Click the “Labels” icon and choose the label to apply.

Utilizing Labels for Sorting

Inbox Sections

Labels can create sections within your Inbox. Navigate to Settings > Inbox and configure which labels appear as sections. This visually separates your emails based on labels.

Search with Labels

Combine label searches with standard Gmail search to refine your results. In the search bar, type your search terms and add “label:your_label_name” (replace with your actual label name) to find emails with that specific label.

Advanced Label Techniques

• Color Coding: Assign colors to your labels for easier identification. Hover over a label name and click the three dots, then choose “Change label color.”
• Nesting Labels: Create sub-labels within existing labels to categorize further. Right-click on a label and select “Add sublabel.”

Why Would You Need To Sort Gmail By Sender?

• Handling lots of emails from the same place: This is handy for things like newsletters. By putting all emails from one sender together, you can quickly get rid of them, unsubscribe, or just look through them fast.
• Looking for old emails from a certain person: If you remember who you talked to but not what about, sorting emails by who sent them can help you find those messages.
• Seeing who sends lots of emails: By organizing emails by the sender, you can spot who sends you too many. Then, you can choose to stop getting their emails or label them to keep your inbox tidy.

Also Read: How To Search Gmail By Date?

Frequently Asked Questions

Conclusion

So, there you have it! With these methods, you should be able to sort your Gmail inbox by sender and keep your emails organized. Did you find this blog helpful? Let us know in the comments below!